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Submit News or Mass Email Requests

News Announcement
Mass Email

News Announcement Request Form

The HCU News Wire: Submit News for Distribution

Important Information
Supplying information through this form will be distributed to the various newsletter editors and others in charge of news distribution at HCU. Platforms that may be considered include the Campus Connections e-newsletter, the HCU Student Life e-newsletter, press releases, website blogs, website announcements, event calendars, marquees, e-newsletters, and/or The Pillars magazine.

Distribution Schedule
Campus Connections - Submit news by 3 p.m., Thursday for distribution the following Monday.
Student Newsletter - Submit news by 3 p.m., Thursday for distribution the following Sunday.

If your announcement is urgent, please submit the form below and Naomi Engel (nengel@hc.edu) in the Marketing Department to confirm receipt of the message to be distributed.

If your announcement is an emergency, please contact University Police.
Email Audience Group(s)
Audience Group(s)
If your announcement content will be different for each audience group, please send separate requests for each group.
- Public viewing (Everyone - including non-HCU audiences)
- Current students - undergraduate
- Current students - graduate
- Faculty
- Faculty and adjunct
- Staff
- Alumni
- Prospective and/or admitted students
- Donors and/or friends
- Other audience(s) not listed
Other audience(s)*
Describe the audience(s) if they were not listed above.
Publicize Beyond HCU
If this event is open to the general public and you would like to publicize it beyond the HCU newsletter audience, we will publicize your event on community calendars of local media outlets, including KPRC2, KTRK (ABC13), Fox26, and CW39.
Publicize on Community Calendars*
- Do not publicize my event
- Publicize my event on local media outlets
Distribution Date
To be distributed on or before*
YYYY dash MM dash DD
Expiration
Remove from view by this date (if applicable).
YYYY dash MM dash DD
Sender Information
Where should this announcement come from? (e.g. college, department, or group name)
From (name)*
From (email address)*
Enter email Confirm email
Subject / Headline*
Subject must include date of event if announcing an event. For Example: New Year's Eve Event, December 31
Content*
Body of announcement. 4000 character limit. Use Caps and Lower Case. SUBMISSIONS IN ALL CAPS WILL BE REJECTED. Please spell check and proof your content before submitting this form!
URL for Read More button
Please supply a URL to a webpage where someone can read more about the event and/or announcement, if available.
If you have a content file or image files, you may attach them below. However, we prefer that the main message of the submission be included in the 鈥淐ontent鈥� section above.
Attachment (Optional)
Maximum 10MB file size limit. If your file is over this size, please upload it to SharePoint and copy the link under Share settings. PDF, Word documents and JPG images preferred. We cannot accept Publisher documents.
Drop files here or

Max. file size: 10 MB.
Submitter Information
Name*
First Last
Department*
Email*
Enter email Confirm email
Phone Number*
Please review the University's Mass Email Distribution Policy (PDF document) for details on proper use and the approval process. Please spell check and proof your content before submitting this form!

Mass Email Request Form

This form is intended for HCU employees who need professional design, layout or copyediting services on mass emails for 500 or more recipients. Campus Connections (employee e-news) or Student News (student e-news) are the best email platforms for internal announcements. To submit a request for either of these two, please fill out the News Announcement form instead.

Submission of this form does not guarantee approval of your email request. Please allow 3-6 business days for your mass email to be created, proofed, and approved.
Requester Information
Your Name*
Your Department*
Your Email Address*
Email Sender Information
Email FROM Name*
Email FROM Address*
Please provide your desired from address. Ideally this is a shared departmental email address so that multiple employees have access to replies. If you're not sure which address to use, information@HC.edu may be suitable.
I wish to receive replies*
If No, the reply-to email address will be noreply@hc.edu.
- Yes
- No
Email REPLY-TO Address (Optional)
Provide a different email address if you want readers' replies to go to a different address. This is not recommended for most mass emails.
Email Recipients
Mailing List*
- Alumni
- Prospective Students
- Admitted Students
- Donors/Friends
- Other audience not listed
- I have my own email list
Audience Size*
- Less than 500
- 500-1,000
- 1,000-9,999
- 10,000+
- Unknown
Other audience not listed
(Please be specific)
I have my own email list (optional: you can provide this later)
Please upload your contact list. Note: This field may not work on tablets. Use a computer instead.
Max. file size: 100 MB.
Email Content
Content Type
- Text Only
- Images and Text
Subject*
- I want to suggest my own subject
- I want Recruitment Marketing to propose the subject
Subject Line*
This is the most important content. Readers determine whether they will open a message based on it. Please make it inviting and include the name and the date of the event, if applicable.
Preview Subject Line (Recommended)
This is the preview summary of the email body content, 40 characters maximum.
Body Text
Please keep your content under 150 words for smartphone readers. Enter your content or upload a Word document below. For Events, please include the four Ws: who, what, when and where. We can send a "save the date" if you're unsure of where it will be located.
Upload Images and/or Files
Note: This field may not work on tablets. Use a computer instead.
Drop files here or

Max. file size: 100 MB.
Read More / Registration button URL
Enter the website URL where someone can read more about this announcement or register for the event.
Date and Timeline
Event Date
(If applicable)
MM slash DD slash YYYY
Email Priority*
- Low
- Medium
- High
Send Date #1*
MM slash DD slash YYYY
Send Date #2
(If applicable)
MM slash DD slash YYYY
Send Date #3
(If applicable)
MM slash DD slash YYYY
Other Information
Please spell check and proof your content before submitting this form! Also, please allow at least three business days for processing, or six business days for new template designs.

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